Executive Assistant to the CEO (Remote)

About the role

HireHawk connects skilled professionals worldwide with opportunities at U.S. and Canadian companies and builds remote teams across several regions. As Executive Assistant to the CEO, you will help organize and advance priorities across multiple companies, teams and new ventures. This is a broad executive operations role, not limited to calendar and inbox management, with significant autonomy and direct access to decision-making. It is a full-time remote position, Monday to Friday during U.S. business hours.

Key responsibilities

• Turn the CEO's priorities into clear action plans, owners, deadlines and follow-up steps across multiple businesses.
• Keep projects moving by identifying blockers, coordinating stakeholders and ensuring commitments are completed.
• Build and maintain systems for tracking projects, decisions, deadlines, open questions and executive follow-ups.
• Move hiring priorities forward by coordinating postings, sourcing, screening, interviews, candidate communication and onboarding.
• Translate ideas and verbal requests into briefs, documents, workflows and assignments.
• Create alignment between the CEO and teams across operations, finance, marketing, sales, recruiting and e-commerce.
• Anticipate operational needs, surface risks early and resolve routine issues before they need the CEO's attention.
• Prepare the CEO for meetings and decisions with context, documents and updates.
• Coordinate executive logistics such as scheduling, travel, reservations and communications.

Required profile

• At least 3 years of experience in executive assistance, executive operations, project coordination, operations support or a similar role.
• Experience working directly with a CEO, founder, entrepreneur or senior business leader.
• Strong project ownership and excellent written and verbal English.
• Ability to research unfamiliar topics, evaluate options and present information clearly.
• Sound judgment, discretion and professionalism with sensitive matters.
• Nice to have: experience supporting an executive across multiple businesses, distributed teams, e-commerce or multi-functional businesses, and experience improving internal processes and executive operating systems.

Required skills

• Google Workspace
• Slack
• Spreadsheets
• Project management platforms
• Modern AI or productivity tools