Remote Admin Coordinator (LatAm) – Full-time, USD

About the role

We are seeking a proactive Admin Coordinator to support our U.S.-based operations remotely from Latin America. The role involves streamlining daily administrative tasks, managing communications, and supporting both client-facing and internal processes.

Key responsibilities

• Organize daily operations, manage calendars, and keep inboxes orderly.
• Update CRM pipelines and maintain backend systems such as GoHighLevel or HubSpot.
• Handle inbound customer calls, follow up on leads, and communicate with U.S. clients.
• Create and improve SOPs, workflows, and internal documentation.
• Assist with basic financial administration, including invoices and reminders.
• Support light marketing activities as needed.

Required profile

• Advanced English fluency (C1/C2), both written and spoken.
• Active user of AI tools (e.g., ChatGPT, Claude) to enhance productivity.
• Experience with CRM platforms such as GoHighLevel or HubSpot.
• Comfortable handling live phone calls and client communication.
• Process‑oriented mindset with strong problem‑solving skills.

Required skills

• ChatGPT
• Claude
• GoHighLevel
• HubSpot

What we offer

• Full‑time remote position paid in USD.
• Stable, long‑term placement with growth opportunities.
• Work aligned with U.S. EST business hours.