Executive Assistant & Client Support Specialist (Remote)

About the role

Voxidea is seeking a bilingual Executive Assistant and Client Support Specialist to provide high‑level administrative support to C‑level executives while delivering exceptional service to clients. This fully remote position allows you to work from anywhere in Latin America.

Key responsibilities

• Serve as the primary point of contact between executives, employees, clients and external partners.
• Manage C‑level executives’ calendars, schedule meetings and coordinate travel arrangements.
• Track expenses, prepare regular reports and handle billing or invoicing when required.
• Respond to client inquiries, provide accurate information and deliver outstanding customer service.
• Maintain organized filing systems, oversee office inventory and take minutes during meetings.
• Manage social media platforms and coordinate social or networking events for clients and team members.

Required profile

• Proven experience as an Executive Assistant to C‑level executives or in a client‑support role.
• Bilingual in English and Spanish (C1 level or higher), both written and spoken.
• Excellent organizational, time‑management and communication skills with a proactive problem‑solving attitude.
• High school diploma or bachelor’s degree.
• Resident of Latin America with a reliable laptop (Windows or Mac, 2017+) and stable internet connection.

Required skills

• Proficiency with Microsoft Office suite.
• Proficiency with Google Workspace.

What we offer

• Fully remote work from home.
• Two weeks paid time off plus U.S. holiday recognition.
• Access to wellness coaching, psychological support and free professional development courses.
• Long‑term relationship opportunities with the company.