Executive Assistant to CEO

About the role

We are seeking a highly organized and proactive Executive Assistant to support our Chief Executive Officer. The role provides high‑level administrative and operational assistance, ensuring the CEO’s priorities are executed efficiently in a fast‑paced environment.

Key responsibilities

• Manage and maintain the CEO’s calendar, including meetings, travel arrangements, and daily schedules.
• Coordinate internal and external meetings, prepare agendas, schedule participants, organize logistics, and track follow‑up actions.
• Draft, review, and manage executive correspondence, reports, presentations, and confidential documents.
• Maintain organized electronic and physical filing systems while safeguarding sensitive information.
• Process expense reports, maintain administrative records, and support reporting activities.
• Organize logistics for recruiting events, job fairs, leadership meetings, and other company initiatives.
• Collaborate with internal departments to ensure projects, meetings, and events are executed on schedule.
• Track project deadlines, monitor progress, and provide timely updates to the CEO.
• Conduct research, prepare reports, and assist with special projects that support executive decision‑making.
• Serve as a liaison between the CEO, internal teams, external partners, and vendors.

Required profile

• Bachelor’s degree in Business Administration, Communications, Management, Human Resources, or a related field.
• 3+ years of experience supporting C‑level executives or senior leadership.
• Strong administrative, organizational, and project coordination abilities.
• Excellent written and verbal communication skills in English.
• High level of discretion and ability to handle confidential information.
• Ability to prioritize multiple tasks and meet deadlines in a fast‑paced environment.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint