Remote Administrative Specialist - Real Estate

About the role

SYNC provides remote staffing solutions and is hiring Administrative Specialists to give high-level administrative support to U.S.-based clients. For this opportunity, candidates must have previous experience supporting U.S.-based Real Estate agents, teams, brokerages or Real Estate companies. Specialists work full-time and exclusively for one client, 40 hours per week, Monday to Friday.

Key responsibilities

• Manage calendars, schedule appointments and coordinate meetings
• Manage email inboxes and respond promptly and professionally
• Prepare, organize and file documents; maintain and update Real Estate CRM systems and client databases
• Support Real Estate agents, teams or brokerages with daily operations, including transaction files and coordination from contract to close
• Coordinate appointments, property showings, inspections and closing schedules
• Track and manage expense budgets, conduct research and recommend new tools and systems
• Communicate professionally with clients, lenders, title companies, inspectors and vendors

Required profile

• Fluent written and spoken English (C1 or higher)
• Minimum 2 years of administrative experience, including at least 1 year supporting U.S.-based Real Estate agents, teams, brokerages or Real Estate companies
• College degree in General Administration, Psychology, Sociology or a related field
• Self-motivated, able to work independently and adapt to each client's needs

Required skills

• Strong proficiency with Microsoft Office and Google Workspace
• Experience with Real Estate CRMs such as Follow Up Boss, kvCORE, BoomTown, Lofty or Sierra Interactive
• Familiarity with MLS platforms and Real Estate documentation is highly preferred