Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a US or Canadian startup executive. This full‑time, 100% remote position can be based anywhere in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, Peru, or Nicaragua. You will bring leadership experience from supervisory or operations roles to keep the executive’s day running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, conduct data analysis, generate reports, and maintain SOPs and documentation.
• Coordinate projects and facilitate internal communication across teams.

Required profile

• Minimum 2 years in a leadership role such as Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, or Account Manager.
• Fluent English (C1 level) – both written and spoken.
• At least one prior position held for 2 + years.
• Comfortable using Google Workspace, Slack, and Notion; enthusiastic about AI tools.
• Proactive mindset, able to work independently without constant direction.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Long‑term growth paths to Senior EA, Customer Success Manager, or Chief of Staff.