Virtual Event Administrator (Remote)

About the role

Join a fast‑paced boutique agency that provides operational services to small businesses across the US, UK, Canada and Australia. As a Virtual Event Administrator you will be the central hub for all event‑related activities, ensuring smooth communication between clients, vendors and internal teams.

Key responsibilities

• Handle the full event pipeline: respond to inquiries, prepare quotes, send contracts, issue invoices and follow up with clients.
• Serve as the primary point of contact for clients throughout the event lifecycle.
• Coordinate logistics with vendors, venues, contractors and internal stakeholders, maintaining detailed timelines and run‑of‑show documents.
• Keep the CRM system up‑to‑date with leads, pipelines, client records and event details.
• Maintain organized documentation, including contracts, proposals, quotes and invoices.

Required profile

• At least 1 year of end‑to‑end event coordination or administration experience.
• 2+ years of experience working with clients in the US, UK, Canada or Australia.
• Fluent written and spoken English.
• Strong administrative habits: calendar management, document organization and proactive follow‑through.
• Ability to create structure in ambiguous situations and act with detail‑obsessed ownership.

Required skills

• Proficiency with CRM platforms.
• Experience using event management tools.

What we offer

• Remote full‑time position with flexible hours.
• Opportunity to work with a dynamic, values‑driven team.
• Access to a supportive environment that encourages curiosity, ownership and excellence.