Virtual Executive Assistant (Remote)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a senior executive in a US or Canadian startup. This full‑time remote position is open to candidates based anywhere in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, conduct data analysis, create reports, SOPs, documentation, and coordinate projects across teams.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• Demonstrated tenure of at least 2 years in a relevant role.
• Proactive attitude and comfort working independently.

Required skills

• Google Workspace
• Slack
• Notion
• Familiarity with AI tools and enthusiasm for leveraging AI in daily work

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every 6 months.
• Fixed schedule, no overtime, no weekends; paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work forever.
• 4‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.
• Company rating 4.7/5 on Glassdoor.