Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a senior executive in a US or Canadian startup. The position is fully remote and open to candidates living in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, conduct data analysis, generate reports, and maintain SOPs and documentation.
• Coordinate cross‑functional projects and ensure smooth internal communication.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – written and spoken.
• Demonstrated ability to work autonomously and proactively.
• Experience with Google Workspace, Slack, Notion, and a strong interest in AI tools.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., AI assistants, automation platforms)

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every 6 months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Long‑term growth paths to Senior EA, CSM, or Chief of Staff.