Bookkeeper & Contract Billing Specialist

About the role

The company is looking for an experienced Bookkeeper and Contract Billing Specialist to manage its financial operations, including bookkeeping, invoicing, and sales‑tax compliance. You will work with QuickBooks Desktop, Work 365 and HubSpot to ensure accurate billing and timely payments.

Key responsibilities

• Maintain QuickBooks Desktop records: enter bills, record deposits, reconcile bank accounts and run month‑end reviews.
• Process accounts payable and receivable, follow up on overdue invoices, and manage subcontractor timesheets.
• Prepare and send Microsoft licensing and services invoices (≈30 per month) and handle high‑value billing with precision.
• File monthly or quarterly sales‑tax returns for multiple U.S. states.
• Support partner commission payments, project claim submissions, and CRM maintenance.

Required profile

• 3+ years of hands‑on bookkeeping experience, including full month‑end cycles and bank reconciliations.
• Strong proficiency with QuickBooks Desktop and experience in AP/AR processes.
• Exposure to U.S. multi‑state sales‑tax filings.
• Professional written and spoken English for customer and vendor communication.

Required skills

• QuickBooks Desktop
• Accounts Payable (AP) and Accounts Receivable (AR)
• Sales‑tax filing across several states
• Work 365 (contract invoicing)
• HubSpot (quoting)
• Microsoft licensing (CSP/EA)