Medical Records Specialist

About the role

We are seeking a highly organized and detail‑oriented Medical Records Specialist to support our legal and case management teams. In this fast‑paced environment you will ensure medical records are obtained, reviewed, and organized efficiently, directly contributing to strong case outcomes.

Key responsibilities

• Request medical records from healthcare providers and approved third‑party vendors.
• Manage and track record requests from initiation through completion, ensuring timely follow‑up.
• Communicate proactively with out‑of‑network providers to obtain records efficiently.
• Review incoming records for accuracy, completeness, and relevance.
• Upload, organize, and maintain records across platforms such as Filevine, Dropbox, and internal systems.
• Notify Case Managers when records are received, reviewed, and documented.
• Prepare records for final review and case progression while ensuring HIPAA compliance.

Required profile

• Exceptional attention to detail and strong organizational abilities.
• Ability to manage multiple priorities and meet deadlines.
• Strong follow‑up and communication skills.
• Experience handling confidential information with discretion.
• Comfortable using case management and document management tools.

Required skills

• Filevine
• Dropbox

What we offer

• Collaborative and supportive team environment.
• Opportunity to make a meaningful impact on case progression.
• Experience working closely with legal and case management professionals.
• Potential for professional growth within a rapidly growing organization.