Virtual Assistant to CEO – Remote

About the role

Viva is looking for a proactive Virtual Assistant to support its CEO. This full‑time remote position is open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will help the executive operate efficiently by handling administrative and operational tasks in a fast‑paced, high‑impact environment.

Key responsibilities

• Manage the CEO’s calendar, inbox, meeting coordination, travel arrangements, expense reporting, and event planning.
• Improve internal workflows, create and maintain SOPs, generate reports, conduct data analysis, and document projects.
• Coordinate cross‑functional initiatives and ensure smooth internal communication.

Required profile

• Minimum 2 years of professional experience in any field, with at least one role held for 2 years.
• Experience working closely with senior leaders.
• C1 level English (written and spoken).
• Proactive attitude and comfort with remote collaboration tools.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., AI‑assisted productivity applications)

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD total with regular raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Career progression to Senior EA, Customer Success Manager, or Chief of Staff.
• 100 % remote work forever.