Virtual Executive Assistant – Remote

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a senior executive in a fast‑growing startup. This fully remote position serves companies across Mexico and Central America, offering a dynamic environment where you’ll manage high‑level administrative tasks and drive operational improvements.

Key responsibilities

• Own the executive’s calendar, inbox, meeting coordination, travel arrangements, expense reporting, and event planning.
• Streamline workflows, conduct data analysis, generate reports, maintain SOPs and documentation, and coordinate internal projects.

Required profile

• Minimum 2 years in a leadership or supervisory role such as Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, or Account Manager.
• Fluent English (C1 level) with strong written and spoken communication.
• Demonstrated ability to work independently, stay proactive, and handle multiple priorities.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., AI assistants, automation platforms)

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Long‑term growth paths to Senior EA, CSM, or Chief of Staff.