Virtual Executive Assistant – Remote

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a senior executive in a US or Canadian startup. The role is fully remote and open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, Peru, or Nicaragua. You will help keep the executive’s day running smoothly while improving internal processes.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Develop and optimise workflows, create reports, maintain SOPs, and document projects.
• Coordinate internal teams, analyse data, and support operational initiatives.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – written and spoken.
• Proven track record of at least one role held for 2 + years.
• Self‑starter who is proactive by default.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD total with regular raises every 6 months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Long‑term growth paths to Senior EA, Customer Success Manager, or Chief of Staff.