Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a senior executive in a fast‑growing US or Canadian startup. This fully remote position serves leaders across Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador and Nicaragua, providing high‑level administrative and operational support.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses and event planning.
• Streamline workflows, conduct data analysis, prepare reports, create SOPs and maintain documentation.
• Coordinate internal projects and facilitate cross‑functional communication.

Required profile

• Minimum 2 years in a leadership role such as Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer or Account Manager.
• C1 level English proficiency, both written and spoken.
• Demonstrated ability to work autonomously and anticipate needs.
• Experience with Google Workspace, Slack and Notion; enthusiasm for AI tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with semi‑annual raises.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days and parental leave.
• Global health insurance and 5‑week paid training.
• Long‑term growth paths to Senior EA, CSM or Chief of Staff.