Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a senior executive in the US or Canada. The role is fully remote and open to candidates living in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will combine high‑level administrative support with operational improvements to keep the executive’s day running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Develop and refine workflows, create reports, maintain SOPs, and document processes.
• Coordinate internal projects, ensure data accuracy, and support cross‑functional teams.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• Demonstrated ability to work independently, stay proactive, and handle multiple priorities.
• Comfortable using Google Workspace, Slack, and Notion; enthusiastic about AI tools.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., AI assistants, automation platforms)

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Long‑term growth paths to Senior EA, Customer Success Manager, or Chief of Staff.
• 100% remote work forever and a 4.7/5 rating on Glassdoor.