Executive Assistant – Remote (Grocery/Retail)

About the role

We are a fast‑growing grocery and retail operation seeking a proactive Executive Assistant to support our CEO remotely. The role goes beyond traditional admin tasks, requiring critical thinking, anticipation of needs, and seamless execution of day‑to‑day operations.

Key responsibilities

• Manage a high‑volume executive inbox (100+ emails daily) with discretion and rapid turnaround.
• Handle inbound and outbound calls on behalf of the CEO using a dedicated company line.
• Prioritize and filter information, anticipate needs, and propose solutions to keep leadership focused on strategy.
• Extract reports and data from multiple CRM/ERP systems and organize them efficiently.
• Coordinate travel, speaking engagements, event logistics, and frequent itinerary changes.
• Place online orders for the store and suppliers as needed.
• Maintain confidentiality and build trust handling sensitive business matters.

Required profile

• Sharp, proactive, and always three steps ahead.
• Fast processor who can analyze information quickly and act decisively.
• Thick‑skinned, personable, and comfortable with direct communication.
• Executor who thrives on getting things done.
• Adaptable, able to pivot between strategic support and tactical execution.
• Background in accounting or bookkeeping is a plus.
• Experience in retail or grocery industry and supporting C‑level executives in high‑growth environments.

Required skills

What we offer

• Competitive monthly salary ranging from $1,500 to $2,000.