Virtual Executive Assistant – Remote (Latin America)

About the role

Viva is seeking a proactive Virtual Executive Assistant to support a senior executive in a fast‑growing startup environment. This fully remote position serves leaders across the United States or Canada while being based in any of several Latin American countries.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Streamline internal workflows, conduct data analysis, generate reports, and maintain SOPs and documentation.
• Coordinate cross‑functional projects and ensure smooth internal communication.

Required profile

• Minimum 2 years in a leadership role such as Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, or Account Manager.
• Fluent English (C1 level) – both written and spoken.
• Demonstrated ability to work independently, stay proactive, and handle ambiguity.
• Experience with Google Workspace, Slack, and Notion; enthusiasm for AI tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Clear growth paths to Senior EA, Customer Success Manager, or Chief of Staff.