Asistente Administrativo Operaciones

About the role

We are looking for an Administrative Operations Assistant to support the team and the director in daily administrative tasks, travel logistics, expense management and reporting. The role ensures smooth coordination of meetings, reservations and financial provisions, contributing to the efficiency of the department.

Key responsibilities

• Plan and coordinate team meetings and supplier sessions, handling invitations, logistics and minute‑taking.
• Arrange air travel, hotel bookings, agendas and travel expense settlement for department members.
• Create monthly accounting provisions, monitor petty‑cash and corporate‑card expenditures.
• Prepare expense reports for corporate cards, advances and departmental budgets using the travel platform.
• Develop presentations and reports for meetings, ensuring all required materials are available.
• Support team‑related activities such as onboarding, birthday celebrations and special events.
• Consolidate and track the vacation plan to meet monthly team indicators.

Required profile

• University degree in Business Administration, Human Resources, Marketing or related field.
• At least 3 years of experience in administrative duties and customer service.
• Strong organizational skills and attention to detail.

Required skills

• Advanced Excel, including Pivot Tables.
• Proficiency with Microsoft Office suite.
• Data analysis capabilities.