Legal Administrative Assistant (Office & Social Media Support)

About the role

The Legal Administrative Assistant works closely with attorneys and paralegals to manage day‑to‑day office operations while also supporting the firm’s social media presence. This hybrid role blends traditional administrative duties with basic marketing tasks, ensuring smooth client intake and consistent online engagement.

Key responsibilities

• Answer and route phone calls, manage calendars, schedule meetings, and handle incoming correspondence.
• Maintain organized electronic and physical client files, scan and label documents, and prepare routine correspondence.
• Serve as the first point of contact for prospective and existing clients, manage intake forms, and follow up on outstanding documents.
• Assist with opening and closing client matters, track deadlines, and support case‑related filings.
• Create and schedule social‑media content, design simple graphics and captions using Canva, and maintain a content library.
• Identify opportunities to repurpose firm information for social platforms and ensure all posts are reviewed before publication.
• Coordinate mail, deliveries, office supplies, and vendor relationships.
• Collaborate with the paralegal on administrative projects while respecting the paralegal’s substantive responsibilities.

Required profile

• Excellent organizational skills with strong attention to detail.
• Professional written and verbal communication; friendly and polished when interacting with clients.
• Ability to prioritize multiple tasks and work independently without constant supervision.
• Strong computer aptitude and willingness to learn new software and systems.
• Proficiency with Microsoft Office suite.
• Comfortable using social‑media platforms and basic content‑creation tools such as Canva.
• Good judgment in handling confidential information.
• Dependable, punctual, resourceful, and proactive.
• Prior administrative or professional office experience required; law‑firm experience a plus.
• Bilingual English/Spanish is required.

Required skills

• Microsoft Office
• Canva (basic graphic‑design tool)