Legal Assistant – US Law Firm (Personal Injury)

About the role

We are looking for a highly organized and proactive Legal Assistant to support our US‑based law firm, preferably within personal injury litigation. The role involves managing case workflows, handling medical records, and ensuring clients receive top‑tier service.

Key responsibilities

• Maintain and update case management software (e.g., Filevine, Clio) with real‑time client progress and documentation.
• Obtain, review, and track medical records, billing statements, and therapy notes.
• Conduct initial client interviews, provide status updates to clients, insurers, and medical providers.
• Assist attorneys in preparing legal documents, organizing evidence, and verifying information for filings.
• Monitor client treatment plans, identify gaps in care, and alert the legal team to missed appointments.
• Handle day‑to‑day administrative tasks such as scheduling, document preparation, and high‑volume correspondence.
• Ensure compliance with HIPAA and other privacy regulations.

Required profile

• Minimum 2 + years experience as a Legal Assistant or Virtual Assistant in a US‑based law firm (personal injury experience a plus).
• Native or bilingual English (C2 preferred, C1 acceptable) with excellent written and verbal communication.
• Strong organizational ability, multitasking skills, and capacity to meet tight deadlines independently.
• High level of integrity, confidentiality, and a “can‑do” attitude.

Required skills

• Proficiency with Microsoft Office.
• Proficiency with Google Workspace.
• Experience with PDF management tools.
• Familiarity with legal case management software such as Filevine or Clio.